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Types and standard of evidence required

Types and standard of evidence required.

  • Suitable evidence to include in your file can be divided into two main categories – direct and indirect evidence.Direct evidence may include:-
    • This can include a variety of the following:-
    • Your performance being observed by your assessor.
    • Projects or work based assignments.
    • Personal reports.
    • Minutes of meetings, action plans, progress reports.
    • Internal and external correspondence.
    • Prior qualifications which relate directly to the units.
    • Product evidence e.g. examples, samples, and photographs.
    • Your responses to oral or written questions.
    • Narratives
    • Video or authenticated audio tapes.
    • Assessor observations;

    It is expected that you will provide a diversity of evidence types to support your demonstration of competence. The list above is not exhaustive and you may find other appropriate forms of evidence depending on your qualification, experience and work contexts.

    Indirect evidence may include:-

    • Witness testimonies from people within or outside the organisation
    • Achievement in related areas.
    • Attendance on courses/training activities relevant to the learning outcomes in this portfolio.
    • Membership of related committees or outside organisations
    • Previously set exercises and assignments, tests and other forms of assessment that the applicant has achieved
    • Documents produced through work-related activities such as reports and other child and youth care material
    • Reports by supervisors and managers
    • Progress reports, results of performance appraisals, documentary evidence of problems identified and action taken, photographic records, witness statements; evidence of community related activities relevant to the context .
    • Such indirect evidence will be used mainly to support or confirm direct evidence.


    It is vital that your evidence (Especially written) is referenced to the learning outcomes and assessment criteria that you are undertaking. A clear referencing system is important.

    Suitability of evidence

    In order for you to be regarded as successful, your evidence should be sufficient, relevant and authentic.

    What is sufficient?

    Your evidence must cover all aspects of the learning outcomes and assessment criteria for each unit you are seeking to achieve. Sufficient does not mean a mass of evidence. It simply means collecting enough evidence to demonstrate competence

    What is authentic?

    You must be able to explain and substantiate the evidence you put forward. It is important, therefore, to ensure you only submit evidence that represents YOUR OWN WORK. There must also a declaration that is completed at the end of your qualification to confirm your evidence is authentic.

    What is relevant?

    Any evidence must relate clearly to the qualification you are seeking to achieve. Assessors are only interested in evidence directly related to the requirements set out in the units. That is, evidence which clearly links to the specific outcomes in the PoE. You should avoid the inclusion of reference documents, training materials and other evidence that does not relate to the outcomes at all.

    What does a portfolio of evidence look like?

    For the purposes of this registration, a hard copy of a portfolio of evidence will be submitted.  A neatly covered A4 file must be used.

    Inside the portfolio of evidence

    • Include a contents page at the front and ensure that you have clearly divided the various sections of your portfolio by using dividers that are wider than your A4 material. Be logical in your layout; consider the impression you will be giving about the way you potentially think and work.
    • CV (Curriculum Vitae)
    • A variety of types of evidence
    • The contents of the portfolio should be organised in such a way that the relationship between each item and the specific learning outcome (or group of learning outcomes) for which it provides evidence, is clear.
    • The material is organised so as to provide clear, accessible evidence that the learning outcomes have been achieved.
    • Evidence should be of a range of types and from a range of sources
    • Questions about the purpose of the various items in my portfolio are responded to appropriately
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